Find vendors for your event

Part 1Find vendors near your venue

1. 1Click Vendors in the dashboard menu.
2. 2Choose the event under Near the venue of, or type a ZIP code, and set how far to look under Within (miles).
3. 3Pick a Category (food truck, band, staging, security and so on) or type in Search, then press Search.
4. 4Read each card: distance from the venue, how far they travel, their rating from other producers, and badges for insurance and permits (the vendor's own statements; ask for proof).
5. 5Press View and invite to read the full listing, photos and what other producers said.

Part 2Send a vendor your event

1. 1On the vendor's page, choose the Event, write a Message (crowd size, hours, space and power, what you pay), and say how they should contact you if interested.
2. 2Press Send: interested?. The vendor gets an email with your event details and two buttons: Yes, interested and Not this time.
3. 3You get an email with their answer. If it is a yes, it includes their name, email and phone, and you take it from there; nothing is agreed through Ticket-Worx.
4. 4See every vendor you have asked under Applications and invitations. A pending one can be withdrawn.

One invitation per vendor per event. Your contact details go to the vendor only when they say yes.

Part 3Post a call for vendors

Instead of searching, say what you need and let vendors come to you.

1. 1Go to Vendors, then Post a call for vendors.
2. 2Choose the Event, write What you need (for example "Two food trucks and a face painter for Saturday") and any details: crowd, hours, space, power, fees or revenue share.
3. 3Optionally limit it to certain kinds of vendor, say how many you want, and set an apply-by date.
4. 4Press Post call. Member vendors who can reach your venue and do that kind of work see it in their portal and apply with one standard form: what they would bring, what they need on site, the terms they expect, and whether the dates work.
5. 5Applications arrive by email and under Applications and invitations. Open Their application, then press Accept or Decline, with an optional line for them. Accepting shares contact details both ways.
6. 6Press Mark filled on the call when you have what you need.

Part 4Rate a vendor after the event

1. 1Once the event is over, open Applications and invitations.
2. 2Beside any vendor who said yes or whose application you accepted, choose 1 to 5 stars, add a line if you like, and press Save rating.
3. 3Ratings show on the vendor's listing to every producer. You can change yours later.

Only producers who actually worked with a vendor can rate them, once per event, so ratings mean something.

Tips

• Vendors keep their contact details private until they say yes, and yours stay private until then too. Everything after that happens between you and them.
• Know a great vendor who is not listed? Send them ticket-worx.com/vendors. The first 1,000 vendors get three months free.

If something goes wrong